Privacy & submission terms
Your information, handled with care.
This page explains what personal information ArtFeatures.com uses and the terms that apply when artists submit material for editorial review.
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Who is responsible
Data controller
ArtFeatures.com is responsible for the processing described here. Privacy requests can be sent to hello@artfeatures.com.
What we collect
Information you provide
We process account identity and sign-in details, followed and saved content, artist audience campaigns, profile submissions, private contact details, uploaded images and rights information, correspondence, inquiry details, and newsletter subscription records. We also retain limited security records such as hashed network identifiers, sign-in events, and session information.
Why we use it
Purposes and legal grounds
Account information is used to provide collector features such as following artists and to provide the requested artist workspace and editorial review service. When you follow an artist by email, the confirmation link follows that artist and creates a private collector account only if the address is not already registered. Security records support the legitimate interest of protecting accounts and the platform. Inquiry information is used with the sender’s consent to review and, where appropriate, forward a message. Newsletter email addresses and consent evidence are used only after explicit consent and email confirmation; consent can be withdrawn at any time through the unsubscribe link. Certain records may also be retained to meet legal obligations or establish, exercise, or defend legal claims.
Service providers
Where information goes
Only the people and providers needed to operate ArtFeatures.com receive relevant information:
- ArtFeatures.com editorsEditorial review and support.
- Google WorkspaceEmail delivery.
- Cloudflare TurnstilePrevention of automated abuse.
- Hosting and storage providersTechnical operation of the service.
Artist inquiries are forwarded to the relevant artist or representative only after editorial approval.
Retention
How long we keep it
- Unverified registrations14 days.
- Unconfirmed newsletter requests14 days.
- Expired verification, email sign-in, and password-reset tokens7 days.
- Email-follow confirmation requestsUnconfirmed requests for no more than 14 days; confirmed records and expired tokens are removed after 7 days.
- Sign-in and public rate-limit records30 days.
- Unused private uploads and abandoned drafts12 months.
- Withdrawn or rejected submission records24 months, then anonymised.
- Inquiry records, including spam and closed, replied, or forwarded inquiriesNo automatic expiry.
- Workflow-email content and anonymised account-security historyNo automatic expiry.
- Confirmed newsletter subscriptionsUntil unsubscribe; unsubscribe suppression records have no automatic expiry.
- Published editorial contentUntil editorial removal or archiving.
- Named audience campaigns and their aggregate daily visit, follow, and new-account totalsUntil the account is deleted.
- Personal recap snapshots and optional public sharing linksUntil sharing is disabled or the account is deleted.
“No automatic expiry” does not prevent deletion or redaction where a valid privacy request or legal requirement applies.
Account deletion
Three-month cancellation period
An artist account holder can request deletion in Account Settings. After email confirmation, sign-in is disabled immediately. Final deletion occurs three months later unless the holder uses the emailed cancellation link. Published editorial material may remain as an editorial record, while account-linked private information is removed or reviewed separately.
Your choices
Your data rights
Depending on the circumstances, you may request access, correction, deletion, restriction, objection, or portability, and may withdraw consent without affecting earlier processing. Artist-account holders can download a machine-readable copy of their data from Account Settings. You may also complain to your local data-protection authority.
Cookies and security
Essential technology
ArtFeatures.com uses essential cookies for sign-in, form security, and session protection. These are not advertising cookies. Audience measurement - including campaign reporting - is first-party and aggregate only: daily counters contain no cookies, visitor or session identifiers, IP addresses, user agents, referrers, search phrases, or device fingerprints. Do Not Track and Global Privacy Control signals are honoured. Newsletter messages contain no tracking pixels and links are not rewritten for click tracking. Reasonable technical and organisational safeguards are used, but no online service can guarantee absolute security.
9 / Artist submissions
Version 2026-08-08-v1
Effective
Artist Submission Terms
These terms record the rights confirmations and publication permission attached to every artist-profile revision submitted for editorial review.
Copyright stays with its existing rights holders. The accepted terms grant ArtFeatures.com a limited, non-exclusive licence for editorial review, publication, archiving, and promotion; they do not transfer ownership.
1. When these terms apply
These terms apply whenever a verified artist account submits an artist profile or a revised profile to ArtFeatures.com for editorial review. Saving a private draft does not grant publication permission; acceptance is required when each completed revision is submitted.
2. Authority and accuracy
You confirm that you are the artist or are authorised by the artist to provide the submitted profile information and materials. You confirm that the names, biography, artwork information, links, credits, copyright notices, and internal rights information you provide are accurate to the best of your knowledge.
3. Rights in submitted material
You confirm that you own the necessary rights or have obtained all permissions needed for ArtFeatures.com to use every submitted portrait, artwork image, text, and other material as described here. This includes permission from photographers, copyright owners, artists, representatives, and identifiable people where their permission is required. You must not submit material that infringes copyright, privacy, publicity, contractual, or other third-party rights.
4. Licence to ArtFeatures.com
Copyright and other ownership remain with their existing rights holders. Nothing in these terms transfers copyright to ArtFeatures.com.
You grant ArtFeatures.com a non-exclusive, worldwide, royalty-free licence to store, reproduce, resize, crop, reformat, display, communicate to the public, and distribute the submitted material only as reasonably needed to review, edit, publish, archive, and promote the relevant artist profile, artworks, interview, and ArtFeatures.com editorial coverage. This includes use on ArtFeatures.com, in ArtFeatures.com email publications, and on social accounts operated by ArtFeatures.com.
The licence permits reasonable technical and editorial preparation, including responsive image generation, format conversion, layout crops, copy-editing, and excerpting, but does not permit ArtFeatures.com to represent itself as the creator or copyright owner of an artwork.
5. Duration and removal
The licence continues while the relevant editorial material is published or retained in the ArtFeatures.com archive. You may request prospective removal of submitted material by contacting ArtFeatures.com. ArtFeatures.com will assess the request in light of existing publications, legitimate editorial archives, technical backups, third-party reposts outside its control, and applicable legal obligations.
6. Credits and editorial decisions
ArtFeatures.com will make reasonable efforts to use the supplied credit and copyright information. Submission does not guarantee acceptance, publication, a particular presentation, continued publication, or inclusion of every supplied item. Final selection, editing, layout, scheduling, and publication remain editorial decisions.
7. Personal information
Private contact details and account information are handled as described in the Privacy Notice. They are not made public merely because a profile is submitted.
8. Changes to these terms
The accepted version is stored with each submitted revision. If these terms change, a new version will be shown and must be accepted before a later revision can be submitted.